⚠️ 2 dancers double-entered — competition conflict flagged
📉 Attendance drop detected — recital threshold at risk
✦ Competition packet drafted for 68 families — ready to review
👋 3 trial families not yet contacted — outreach queued
🎭 Quick-change conflicts in Act 2 — auto-fix available
💳 Payment reminders drafted — pending your approval
AI-First · Competitive Dance · Season Operating System

The Dance Studio
Runs Itself.

This isn't better studio software. It's a different answer to what studio software is for. Legacy tools were built to store what happened. Studio Assist is built to drive what happens next — and it gets smarter about your studio every single day.

Studio Assist in action
You
Move Jade from the Junior waitlist into the Monday Jazz class and send her mum a confirmation.
✦
Done. Jade's enrollment is confirmed, invoice updated, and a welcome note is drafted to mum in your studio's voice — ready for your approval before it goes out.
You
Which families are most at risk of not re-enrolling next season?
✦
5 families flagged. Mia R. has billing stress and a 20% attendance drop. The Garcia family hasn't opened an email in 6 weeks. I've drafted personalised retention outreach for each — want to review?
You
Chase everyone who owes competition fees — polite but firm.
✦
23 reminders sent — tiered by days overdue, each with a direct payment link. The most overdue families got a warmer, more personal note. I'll flag anyone who hasn't paid in 48 hours.
9
AI agents running
the back office 24/7
6am
Owner briefing delivered
before class starts
0
Spreadsheets needed
to run a full season
~0
Training required
if you can text, you're ready
⚠️Competition conflict detected — 2 dancers entered within 16 minutes
👗Costume measurements missing — vendor deadline in 8 days
✦Competition packet drafted for 68 families — awaiting your approval
👋Trial families not contacted — conversion rate drops 60% after 48h
📉Attendance drop detected — 6 dancers may miss recital threshold
🎟️Ticket sales at 65% — "bring a friend" campaign ready to send
💳Competition fees outstanding — 23 families, due in 7 days
🎭Quick-change conflicts in Act 2 — auto-fix suggested
👗Costume order delayed — alternate vendor found, cost difference calculated
⭐Dancer ready to move up — placement recommendation drafted
⚠️Competition conflict detected — 2 dancers entered within 16 minutes
👗Costume measurements missing — vendor deadline in 8 days
✦Competition packet drafted for 68 families — awaiting your approval
👋Trial families not contacted — conversion rate drops 60% after 48h
📉Attendance drop detected — 6 dancers may miss recital threshold
🎟️Ticket sales at 65% — "bring a friend" campaign ready to send
💳Competition fees outstanding — 23 families, due in 7 days
🎭Quick-change conflicts in Act 2 — auto-fix suggested
👗Costume order delayed — alternate vendor found, cost difference calculated
⭐Dancer ready to move up — placement recommendation drafted
How It Works

If you can text,
you're already trained.

No implementation projects. No onboarding sessions. No manual to read. Studio Assist learns your studio through conversation — and runs it the same way.

You
What families are most at risk of not renewing next season?
✦
Your top 5 retention risks are Mia R. (billing stress + attendance drop), the Garcia family (no email opens in 6 weeks), and 3 others. I've ranked them by likelihood and drafted personal outreach for each. Want to review?
You
We're moving Senior Company rehearsal to Thursdays for the rest of May.
✦
Done — schedule updated for all 5 remaining Thursdays. 3 dancers have a conflict with existing classes. I've drafted parent notifications and flagged the room booking. Review before I send?
You
Chase everyone who owes competition fees — polite but firm.
✦
23 payment reminders drafted in your studio voice — tiered by days overdue, with a payment link in each. The most overdue families get a warmer, more personal note. Approve to send.
You
Which routines aren't ready for competition weekend?
✦
Teen Jazz (music not uploaded), Neon Lights (5 costumes outstanding), and Wildfire (attendance below threshold). I've created tasks for each and assigned them to the right staff.
💬
Just say what you need
Ask questions, make changes, get briefings — all in plain English. No menus to navigate, no fields to fill out, no training required.
✅
You approve. It executes.
Studio Assist drafts the message, makes the change, assigns the task — then waits for your sign-off. You stay in control without doing the work.
🧠
Learns your studio's voice
The more you use it, the more it sounds like you. Parent communications come out in your tone, not a generic template.
📱
Works on desktop and mobile
Owners approve from their phone at 6am. Teachers take attendance by voice between classes. Admins triage tasks from any screen.
🧬
Gets smarter about your studio over time
The more you use it, the more it learns — your studio's communication tone, your parents' patterns, your season's rhythm, which classes always fill first, which families need an extra nudge. The intelligence compounds. It doesn't just assist — it anticipates.
Self-Service Portals

Parents do the work.
You get the credit.

Studio Assist gives every family, dancer, and teacher their own portal — so the data flows in automatically, without your admin team chasing anyone down.

👨‍👩‍👧
Parent Portal
Families register, pay, sign waivers, submit measurements, and confirm competition details — all without calling the studio. Their portal shows everything relevant to their dancer, nothing that isn't.
Online registration and re-enrolment
Payment plans and invoice history
Digital waiver and consent signing
Costume measurements submitted directly
Competition call times and venue details
Recital ticketing and confirmation
🩰
Dancer Portal
Older students get their own view — their schedule, routine notes, music files, performance videos, and competition results in one clean place. No digging through emails or group chats.
Personal schedule and class notes
Routine music and choreography resources
Performance video library
Judge feedback from competitions
Progress notes from teachers
Competition and recital checklist
🧑‍🏫
Teacher Portal
Teachers log attendance, record class notes by voice, flag dancers, and share resources — all from their phone between classes. The system updates automatically, no double-entry required.
One-tap attendance from the class roster
Voice-recorded notes, AI-transcribed instantly
Flag dancers for follow-up or recognition
Upload practice recordings to the media vault
Share resources directly with classes or dancers
Routine readiness notes visible to the owner
✦
Zero-effort memory. The system builds its own record — your team doesn't have to.
When parents register online, submit measurements, sign waivers, and confirm competition details themselves — and teachers log attendance and notes by voice — the data arrives automatically. Your admin shifts from entering information to approving actions. Studio Assist handles the follow-up for anyone who doesn't complete their part.
The Shift

Not another tab.
A different kind of tool.

Most dance studio software is a database with a nice interface. Studio Assist is a system that watches, thinks, and acts. It doesn't wait to be asked — it comes to you with what you need to know, and drafts what needs to be done.

Legacy Software
✗
Your team fills out fields. The system stores what happened. Then it waits.
✗
Data entry is the job. If no one enters it, it doesn't exist.
✗
You go to the software to find what you need. It never comes to you.
✗
Automation means if/then rules you program yourself. It's not intelligence — it's a macro.
✗
New staff spend days or weeks learning how to navigate the system.
✗
The system looks the same on day 1 as year 3. It doesn't learn anything about you.
✗
You check reports when you remember to. Risk hides until it's a problem.
✗
Videos and judge feedback live on phones, drives, and email threads you'll never find.
Studio Assist
→
Parents, teachers, and dancers feed it through their portals. Zero data entry burden on your team.
→
The system builds its own record from voice notes, portal submissions, and natural conversation.
→
It comes to you. Daily briefings, proactive alerts, and drafted actions before you ask.
→
Autonomous agents draft, assign, schedule, and escalate — with judgment, not just rules.
→
New staff are productive in minutes. They ask it what needs doing — it tells them.
→
Gets smarter about your studio every season. Learns your tone, your patterns, your families.
→
Risk surfaces before it becomes a problem. Owner briefing delivered at 6am, every morning.
→
Media vault: every recording, performance, and judge note stored, tagged, and streamed instantly.
Six Flagship Capabilities

Everything the season
demands.

Six deep capabilities, built around the real weight of running a competitive dance studio — and designed so your team never has to open a manual.

⚡
Season Command Center
A single operating view of your entire studio season. Enrollment, capacity, competition deadlines, risk, revenue — surfaced proactively, not buried in reports.
Enrollment health and class capacity at a glance
Competition readiness across all teams
Outstanding balances with one-tap follow-up
Daily AI briefing before the day starts
🎯
Competition Copilot
A dedicated operations layer for every competition on your calendar. Entries, music, costumes, call sheets, fees, and conflicts — tracked, flagged, and resolved before they become a crisis.
Conflict detection across dancer entries
Auto-generated call sheets and parent packets
Music upload tracking and deadline alerts
Post-competition adjudication log
🎪
Recital Autopilot
Recital is the highest-stakes week of the year. Studio Assist builds the run-of-show, checks quick-change conflicts, tracks volunteers, and flags what will break — before you're in the building.
Run-of-show with conflict detection and auto-fix
Costume and measurement tracking with deadlines
Volunteer gaps and ticket sales monitoring
Backstage, dressing room, and timing logistics
📊
Enrollment & Retention Engine
Stop losing dancers you didn't know were at risk. The AI watches attendance, billing, engagement, and class fit — and tells you who needs attention before they leave.
Drop-risk scoring per dancer and family
Trial conversion nudges at the right moment
Class placement and level-up recommendations
Waitlist and capacity optimisation
💬
Parent Communication Engine
Not templates. A studio-voice communication layer that drafts, segments, and times messages — then waits for your approval before anything goes out. You're always in control.
Payment reminders drafted in your tone
Absence follow-ups and competition updates
Segmented by dancer, team, or event
Human-approval required for sensitive messages
☀️
Owner's 6am Briefing
Every morning, before you open the studio, Studio Assist tells you what happened, what's at risk, and what it's already drafted for your review. Know everything before anyone walks in the door.
Yesterday's summary in plain English
Today's priorities ranked by urgency
One-tap approvals for queued actions
Revenue, retention, and competition readiness
Media Vault

Every performance.
Every note. Streamed.

Studio Assist stores and streams your studio's entire media library — practice recordings, competition performances, recital videos, and judge feedback — accessible instantly by the right people.

🎬
Media Vault — Senior Company
Live
Performances
Practice
Judge Feedback
All
🏆
Illuminate — Dance Ontario Championships
Jun 28, 2026 · 3:42 · Gold Overall · 8 dancers
New
🏆
Gravity — National Dance Cup Finals
Jul 20, 2026 · 2:58 · Silver · 6 dancers
Streaming
📹
After Hours — Rehearsal Run-Through
Jun 10, 2026 · 4:12 · Studio 1 · Teacher: Ava
Team Only
🎙️
Judge Audio — Neon Lights (Hip-Hop)
Dance Ontario · Judge: Sarah M. · 1:48
New
📹
Recital Night — End-of-Season Full Show
Jun 27, 2026 · 1:42:00 · All families
Streaming
📹
Practice recordings, organised automatically
Teachers upload practice session footage from their phone. Studio Assist tags it by class, routine, and dancer — and makes it available for review the moment it's uploaded.
🏆
Competition performances, streamed to families
Competition and recital videos are streamed directly to enrolled families through their portal — no link sharing, no download hassle, no drives full of MP4 files.
🎙️
Judge feedback, attached and searchable
Audio and written adjudication feedback is stored alongside each routine, accessible to teachers and dancers instantly. Use it to coach, to improve, and to show families the return on their investment.
🔒
Access controlled by enrollment status
Videos are visible only to families and dancers currently enrolled in that class or company. When they leave, access is revoked automatically. No manual permission management.
📦
One place for everything
No more Google Drives, Dropbox folders, or emailed MP4 links. Every piece of media your studio creates lives in one vault — tagged, searchable, and streamed on demand.
Interactive Demos

See it running
a full competitive studio.

Both demos are fully interactive and loaded with a complete season of realistic studio data — classes, companies, competitions, recital, billing, costumes, and more. Click in and run the studio.

Desktop · Owner & Admin
Studio Command Center
The full back-office experience. Dashboard with 6am briefing, students, schedule, competitive company, competitions, recital, costumes, billing, communications, tasks, and interactive AI Copilot.
Dashboard
Students
Competitions
Recital
Billing
AI Copilot
+6 more
Mobile · 4 Role Views
Staff & Parent App
Switch between Owner, Teacher, Admin, and Parent. Take attendance, record voice notes, chat with the AI, get the morning briefing, and view the parent portal — all from your phone.
Owner Briefing
Teacher Today
Attendance
AI Copilot
Parent Portal
vs. Legacy Software

Additive, not
rip-and-replace.

Studios already using Jackrabbit, DanceStudio-Pro, iClassPro, or Studio Director don't need to tear anything out. Studio Assist is the AI brain that works alongside what you have — and makes it matter.

Capability Legacy Platforms Studio Assist
Natural language interface❌ Menu-driven✓ Just talk to it — any change, any question
Staff training timeDays to weeks✓ Minutes — ask it what to do next
Parent self-service portalBasic registration only✓ Registration, payments, waivers, costumes, competition details
Competition readiness trackingLimited or none✓ Entries, music, costumes, conflicts, call sheets
Recital run-of-show AIManual spreadsheets✓ Built, conflict-checked, and auto-adjusted
Drop-risk & retention scoring❌✓ Per dancer, per family, with recommended action
Owner's daily briefing❌✓ Plain English, every morning, 6am
Media vault & streaming❌✓ Performances, practice, judge feedback — streamed to families
Studio-voice communicationsGeneric templates✓ AI drafts in your tone — you approve before it sends
Works alongside existing toolsRip-and-replace✓ Additive — no migration, no disruption
Who It's For

Every role gets
exactly what they need.

Studio Assist is role-aware from the first login. The owner sees the whole operation. The teacher sees their classes. The admin sees the task queue. Parents see their dancer's world — and nothing else.

👩‍💼
The Owner
Studio Director
Needs the big picture — without living in a spreadsheet. Studio Assist briefs them every morning, flags what needs action, and handles the rest.
6am briefing before the studio opens
Revenue, retention, and risk at a glance
Ask any question in plain English
One-tap approvals on queued actions
🧑‍🏫
The Teacher
Choreographer · Coach
Needs to take attendance, flag dancers, and log class notes — between classes, from the phone, without interrupting the creative work.
Today's class list and rosters on mobile
One-tap attendance — done in 60 seconds
Voice-recorded notes, transcribed by AI
Upload practice footage directly to vault
🗂️
The Admin
Office Manager
Needs to triage, communicate, and follow up — without being buried in data entry. Studio Assist drafts, queues, and assigns. They approve and move on.
Prioritised task queue every morning
AI-drafted payment reminders to approve
Trial follow-up with context and timing
No training — just ask what needs doing
👨‍👩‍👧
The Parent
Dance Family
Needs a clean, complete view of their dancer's world — schedule, invoices, competition packets, recital details, and videos — without ever calling the studio.
Register, pay, and sign waivers online
Competition call times and venue details
Performance videos streamed directly
Judge feedback attached to each routine
🩰
The Dancer
Student
Needs everything in one place — their schedule, music files, routine notes, practice recordings, competition results, and teacher feedback — without digging through emails or group chats.
Personal schedule and upcoming deadlines
Routine music and choreography notes
Practice and performance video library
Judge feedback from every competition
Progress notes from their teachers
The Leapfrog
Legacy software answers: record-keeping.
Studio Assist answers: making every person in your studio smarter, faster, and less burdened — while the system works when they don't.

The competitive advantage isn't a feature. It's a fundamentally different answer to what studio software is for.

Early Access · 2026–27 Season

Stop managing.
Start running.

Studio Assist is accepting early-access studios for the 2026–27 season. Be the studio that stopped running on memory, spreadsheets, and group chats — and started running on AI.

No migration required · Works alongside your current software · Additive from day one